MINUTES OCTOBER 2022
TORKSEY PARISH COUNCIL
MINUTES
An Ordinary Meeting of the Parish Council held on
Monday 3rd October 2022
At 7.30pm
The White Swan Torksey Lock
19.01 Those Present.
Cllr F. Bridges. Chairman.
Cllr J. Carman-Mobbs.
Cllr L. Levitt.
Cllr N. Large.
Cllr S. Scawthon.
Cllr D. Emmott.
Mr R. Pilgrim. Parish Clerk.
Members of the Public None attended.
19.02 Apologies for Absence.
None required.
19.03 Declarations of Interest.
None received.
19.04 Approval of the Minutes.
Resolved: That the Minutes of the last meeting, held on Monday 5th September, be approved as a true record.
Proposed. Seconded. Carried unanimously.
19.05 Matters Arising from the Minutes of the Last Meeting.
None received.
19.06 Vacancy. Co-option of a New Member to the Parish Council.
Mr R. Ford has applied to be a member of the Parish Council.
Resolved. That Mr Ford be co-opted to the Parish Council for Torksey.
Proposed. Seconded. Carried unanimously.
19.07 Amendments to the Agenda by Resolution.
Motion. That this Parish Council adopt the Dignity at Work Policy (Civility and Respect Pledge).
Proposed. Seconded. Carried unanimously.
19.08 Emergency Plan.
Cllr Carman-Mobbs is still waiting for a copy of the Emergency Plan used by The Elms (Cove Communities).
19.09 Monthly Surgery.
a. Date & time:
Resolved That the surgery should take place at 10.00 am on the third Saturday of the month, excepting January and August.
Date of the next meeting will be Saturday 15th October 2022.
Proposed. Seconded. Carried unanimously.
b. Councillors in Attendance.
Cllr Bridges.
Cllr Carman-Mobbs.
19.10 Purchase of a Storage Container for the Village Green.
Comments concerning the viability of the purchase were made during the meeting. Consequently, details of Standing Order 7, Previous Resolutions, were forwarded to Councillors after the meeting.
Councillors were informed that the decision to purchase the container could be reversed using Standing Order 7. A response period of seven days was given, after which the Proforma Invoice would be paid. No response was received.
As no response was received from Councillors regarding the reversal of the decision to approve purchase of the container, the Proforma invoice was paid, and delivery is now in progress.
Councillor Scawthon also challenged the procurement of the container base on grounds that due process had not been followed.
20.11 Purchase of two new Sloper Benches for the Village Green.
Resolved: That the quotation received from Marmax should be approved.
Proposed. Seconded. Carried unanimously.
The Clerk will order the benches and arrange delivery to the village green.
20.12 Information Kiosk.
a. Its Use for the Future. It has been suggested that the kiosk could house a defibrillator, as the only defibrillator in the Village is situated in the Doctors surgery, so is not available outside of surgery hours. A decision will be made at a later date, once the kiosk has been painted.
b. Maintenance. Cllr Carman-Mobbs and Cllr Levitt will be responsible for painting the kiosk.
20.13 Highways Issues.
None received.
20.14 Village Green.
a. Monthly Inspection. No new issues reported.
b. Need to control the Rabbit Population. After some discussion it was decided that Council should monitor the situation and, if necessary, plan to act just before spring 2023.
c. Removal of the Willow Tree. A new application has been submitted. Two course of action have bee given. Firstly, and referred, remove the tree altogether. Secondly, Pollard, to get rid of the majority of the heavy timber, and then manage the tree on an annual basis.
Council now awaits the decision of the West Lindsey District Council Tree Officer.
20.15 Highways Issues.
None reported.
20.16 Traffic Calming.
a. Move 30 mph Roundels North, to a Position Just before the Bend.
Ongoing An application has been made and is being considered by Highways. The County Councillor is aware of the request.
b. Erect “Gateways” on the Verges at the Northern End of the Village.
Permission has been granted, the forms have been filled in and submitted. However, the “gateways” cannot be installed until the 30 mph Roundels have been moved.
20.17 Health and Safety.
a. Village Green. It has been noted that juniors, who are not members of the Abbey Anglers, have been fishing the pond. Council will monitor the situation, and possibly consider erecting a sign. The problem as always is policing the situation. Cllr Ellis will forward details of a Bailiff service run by the Environment Authority.
b. Cemetery. No issues reported.
c. Play Area. It has been reported that adults are regularly using the play equipment and taking their dogs into the fenced area. Policing the area is difficult, so Council will have to rely on the good sense of those people using the equipment.
20.18 The Parish.
Add fishing by unauthorised juniors and Adults using the Play Area.
20.19 Facebook Page.
Information added as an when required.
20.20 Finance.
a. Financial Statement:
Resolved: That the Financial Statement for September be approved as a true record.
Proposed. Seconded. Carried unanimously.
b. Clerks Salary & Expenses. £353.39
Resolved, That the Clerks Salary & Expenses be approved for payment.
Proposed. Seconded. Carried unanimously.
c. Invoices for Payment.
HMRC PAYE £70.00
Pelican Trust £85.00
Ken Wood & Sons £2577.60
RoSPA Play Safety. £252.00
Reedman Services. £331.20
Resolved. That the above expenditure at 20.20.c be approved for payment.
Proposed. Seconded. Carried unanimously.
21.20
d. GDPR Personal Details Held to Provide Safeguarding Information at HSBC.
Sensitive Information required from Councillors to complete an HSBC Safeguarding Review.
21.21 Application for an HSBC Parish Council Debit Card.
Once issues with the Safeguarding Review have been resolved the Clerk will make an online application for the card.
21.22 Correspondence.
No comments,
21.23 Future Agenda Items.
None received.
21.24 Dates for Future Meetings.
Monday 7th November 2022.
Monday 5th December 2022.
Monday 6th February 2022.
21.25 Closure of the Meeting.
There being no further business the meeting was closed at 21.15 (9.15 pm).
Approval of the Minutes.
Chairman……………………………………………………Date………………………….