MINUTES MAY 2022 ANNUAL PARISH COUNCIL MEETING
TORKSEY PARISH COUNCIL
MINUTES
The Annual General Meeting of the Parish Council held on
Tuesday 3rd May 2022
At 7.30pm
The White Swan Torksey Lock
ANNUAL GENERAL MEETING
10.01 Nominations for Chairman.
Cllr F. Bridges.
10.02 Election of Chairman.
Resolved. That Cllr Bridges be elected Chairman for 2022-2023.
Proposed. Seconded. Carried unanimously.
10.03 Signing of the Declaration Of Acceptance of Office.
Cllr Bridges duly signed the form.
10.04 Those Present.
Cllr F. Bridges. Chairman.
Cllr Carman-Mobbs.
Cllr N. Large.
Cllr S. Scawthon.
Cllr L. Levitt.
Mr R. Pilgrim. Parish Clerk.
10.05 Apologies for Absence.
Cllr D. Emmott: Having been informed of the reason for her absence, Council approved her apologies for absence.
Cllr Johnson. Councillor Johnson has resigned from his position with immediate effect.
10.06 Nominations for Vice Chairman.
No one nominated.
10.07 Election of Vice Chairman
Resolved: That should the Chairman be absent, Councillors will appoint a Chairman for that meeting only from among those present and voting.
Proposed. Seconded. Carried unanimously.
10.08 Changes to Declaration on Interest Forms.
No changes received.
10.09 Approval of Standing Orders.
10.10 Approval of Financial Regulations.
10.11 Approval of the Code of Conduct.
Resolved: That 10.09, 10.10 and 10.11 be approved for use by this Parish Council.
Proposed. Seconded. Carried unanimously.
ORDINARY MEETING
10.01 Approval of the Minutes.
Resolved: That the Minutes of the last meeting, held on Monday 4th April 2022, be approved as a true record.
Proposed. Seconded
10.02 Matters Arising from the April Minutes.
None received.
10.03 Amendments to the Agenda by Resolution.
Cllr Bridges proposed that Councillors should hold a surgery on a regular basis, so that electors could make contact with the Parish Council..
Resolved. That Council hold a trial for twelve months.
Proposed. Seconded. Carried unanimously.
The first surgery will be held on Saturday 11th June 2022.
The Surgery will be advertised on Council’s Facebook Page.
The Clerk will speak to the White Swan for permission to use the Pool room as a venue.
Inform Cllr Carman-Mobbs when the meeting has been arranged.
11.04 Emergency Plan.
Cllr Carman- Mobbs, Cllr Levitt and Cllr Scawthon to meet to finalise the details of the Plan.
11.05 Development of the Hume Arms Site.
Council is to register the site with West Lindsey District Council as a Community Amenity.
11.06 Purchase of a Storage Unit for the Village Green.
After some discussion Council decided that a ten-foot container would be sufficient for its needs.
The Clerk will produce a number of examples for the next meeting, Monday 6th June 2022.
11.07 Maintenance of the Information Kiosk.
Cllr Levitt has the paint and will clean and lightly sand the Kiosk before giving it a coat of paint.
11.08 Village Green.
a. Monthly Inspection. No further issues to report. Cllr Bridges will do the inspection in May 2022.
b. Transfer of Land to the Parish Council and responsibility for Maintenance . The land transfer is now complete. The Land Registry require a valuation before completing their records. After taking advice Council settled on a sum of £3000.00 as a suitable figure.
c. Removal of the Willow Tree.
Nothing has been heard from Fenton Tree Surgery.
The Clerk will write asking for a progress report, also stating that unless some progress is made in the next 28 days Council will seek advice from another contractor.
d. Pond Water level.
Resolved: That the quotation received from Reedman services be approved.
Proposed. Seconded. Carried unanimously.
e. Play Area Fencing Repairs. The Clerk will contact Clifton Services and Moulds Fencing to see if they are able to supply the dome topped Pickets to replace those damaged or missing.
f. New Seating for the Village Green. The seats have now been ordered and Council is waiting for news of delivery.
11.09 Highways Issues.
Council is pleased to see improvement works on Sykes Lane and
11.10 Traffic Calming.
a. Purchase of a SID for the North end of the Village. The Clerk will contact Lincolnshire Road Safety Partnership for more information regarding their recommended SID.
b. Council has applied to move the 30 mph roundels further north so that they are visible before drivers reach the bend in the road leading into the village. Council will now contact Cllr Butroid as his support will be needed if Council is to move the project forward.
c. Street Furniture. Gateways Council has also applied to Highways to erect large “gateways” on the verge at the present site of the roundels.
The Clerk will contact Sturton by Stow Parish Council for information on how they went about getting permission to erect their “Gates”.
11.11 Health and Safety.
a. Village Green. No issues reported.
b. Cemetery. No issues reported.
c. Play Area. No issues reported.
11.12 The Parish.
Kiosk Painting. Council surgery. New Seating. Roundels and Gates. Councillor Vacancy.
11.13 Facebook Page.
Add Minutes and Agenda from the most recent meeting.
11.14 Finance.
a. Financial Statement.
Resolved: That the Financial Statement for April be approved as a true record.
Proposed. Seconded. Carried unanimously.
b. Clerk’s Salary and Expenses………………………………………..£286.15
Resolved: That the Clerk’s Salary & Expenses be approved for payment.
Proposed. Seconded. Carried unanimously.
c. Invoices for Payment.
HMRC PAYE £70.00
WAVE £67.18
Elite Signs £40.08
HSBC Bank Charges £8.00
Resolved: That the above expenditure at 11.14.c be approved for payment.
Proposed. Seconded. Carried unanimously.
12.15 Correspondence.
No comments.
12.16 Future Agenda Items.
Council Surgery,
12.17 Dates for Future Meetings.
Monday 6th June 2022.
Monday 4th July 2022.
Monday 5th September 2022.
12.18 Closure of the Meeting.
There being no further business the meeting was closed at 21.15 hrs (9.15 pm).
Approval of the Minutes
Chairman………………………………………………………Date…………………………..