October 2020 Minutes
TORKSEY PARISH COUNCIL
MINUTES
An Ordinary Meeting of the Parish Council held on
Tuesday 13th October 2020
At 7.30pm
Zoom Technology
14.01 Those Present
Cllr F. Bridges. Chairman.
Cllr S. Scawthon.
Cllr N. Large.
Cllr M. Coult.
Cllr S. Johnson.
Cllr J. Ellis. WLDC
Mrs D. Emmott.
Mr R. Pilgrim. Parish Clerk.
14.02 Apologies for Absence.
None received.
14.03 Declarations of Interest.
None received.
14.04 Approval of the Minutes of the Last Meeting.
Resolved: That the Minutes of the last meeting, held on Tuesday 8th September 2020, be approved as a true record.
Proposed. Seconded. Carried unanimously.
14.05 Matters Arising.
None received.
14.06 Co-option of Councillor.
Resolved: That Mrs D. Emmot be co-opted as a member of Torksey Parish Council.
Proposed. Seconded. Carried unanimously.
Cllr Emmott duly signed the Declaration of Acceptance of Office.
14.07 Installation of Dog Bin on A156. Near existing bench.
The price of a dog bin, including VAT, installation, and delivery is £165.00.
A Litter bin, which can also be used to dispose of dog waste is £55.00.
Resolved: That Council opt for the waste bin because it can be used for both general litter and dog waste.
Proposed. Seconded. Carried unanimously.
The Clerk will contact S. Smoothey of West Lindsey District Council to place the order for a general waste bin.
14.08 Proposed Meeting with Trent Valley Surgery.
Cllr Bridges will supply a report which will be attached to these Minutes.
A letter from an Elector was discussed. The Clerk had replied giving the Elector the chance to talk to the person leading the procedure. To date there has been a reply.
14.09 Shredding of Archived Paperwork held in the Kinvena Store.
Lincoln Archiving Solution will shred all material.
The material needing to be shredded will be placed in 75KG bags, which will be collected for shredding.
The charge per bag will be £2.50.
At the end of the process a Certificate will be issued guaranteeing that all material has been safely disposed of.
Resolved: That Council approve the quotation, and work to be carried out as soon as possible.
Proposed. Seconded. Carried unanimously.
15.10 Parish Survey. Hume Arms Site Development.
A public survey has been sent to the printers.
This will be delivered to every property in the village and on The Elms.
The survey results will be collected approximately seven days after delivery.
Cllr Bridges will talk with Mr S. Dooley concerning the system of delivery.
15.11 Cemetery. Increase in the cost of Grounds Maintenance.
The cost of Grounds Maintenance for the cemetery is to increase by approximately £100.00 for the 2021 season.
For the 2022 season the cost is set to increase by approximately £400.00.
Resolved: That Council approve the figure for 2021 and seek further quotations for the 2022 season.
Proposed. Seconded. Carried unanimously.
15.12 Tivoli Groundcare. No response to letters seeking information concerning the maintenance of the verge along the A156.
The Clerk will write to Anna Grieve at West Lindsey District Council to see if Tivoli are also contracted to cut the grass in the cemetery.
15.13 Village Green.
a) Goal Posts. Village Green. The new goalposts are movable so that the grass is not worn in one place.
A risk assessment will therefore have to be done to ensure that the posts do not become a hazard to other users of the Village Green as well as those doing the grass cutting / strimming. Some protection against vandalism and thieving will also have to be considered.
b) Grass Cutting 2022. Mediation between the Parish Council and Kinvena Homes Ltd.
A copy of the TP1 Agreement has been sent to the Chief Finance Officer at West Lindsey District Council.
Copies of other correspondence will follow in due course.
Council is waiting for a reply from Kinvena Homes Ltd concerning the financing of the grass cutting to date.
c) New Litter Bin near the Play Fort.
A meeting is to be arranged between the Clerk and West Lindsey District Council to determine the siting of the waste bin and the viability of collection from the Village Green.
d) Monthly Inspections of the Village Green.
Cllr Scawthon reported a number of issues, which will be dealt with in due course.
Cllr Scawthon will also complete the next inspection together with Cllrs Johnson and Large.
e) Cllr Bridges is researching information on the creation and planting of a small orchard.
Contact a local family for the contact details of, the owner of land next to the Village Green.
f) The Croquet Club has requested permission to store topsoil next to the storage container which is already in situ.
Resolved: That Council approve the siting of topsoil next to the existing container.
Proposed
Proposed. Seconded. Carried unanimously.
15.14 Highways Issues.
Request that Sand Lane and Sykes Lane be put on the list for surface dressing.
The Clerk will contact Cllr Butroid.
15.15 New Bus Shelter.
The Agreement Forms which need to be signed before Council can erect the new Bus shelter have been given to a Highways Officer for signature. To date they have not been returned.
The Clerk will contact Cllr Butroid to see if he can get the forms returned to Council.
15.16 Traffic Calming.
a) Speed reduction Torksey and Torksey Lock.
Cllr Scawthon will contact Mr N. Jupp and Mr S. Wride of Fenton & Torksey Lock Parish Council.
b) Restart CSW Sessions.
Cllr Bridges will organise a date with Cllr Johnson and Cllr Coult.
Cllr Bridges will also contact an elector who is also a member of the group.
c) Equipment Storage and Maintenance of the Camera.
The equipment will be stored with Cllr Bridges for the time being.
16.17 Health and Safety.
a) Village Green.
No issues reported.
b) Cemetery.
The Clerk will contact Fenton Tree Surgery for an opinion on a large tree growing on the southern boundary of the Cemetery.
c) Play Area. No issues reported.
16.18 The Parish
a) Content. Write up and send to Councillors.
b) Distribution. As arranged with Street Representatives.
16.19 Facebook.
Copy from the Parish will be used for the time being.
16.20 Finance.
a) Financial Statement September 2020.
Resolved. That the Financial Statement for September be approved as a true record.
Proposed. Seconded. Carried unanimously.
b) Clerks Salary and Expenses. £293.25
Resolved: That the Clerks Salary and Expenses be approved for payment.
Proposed. Seconded. Carried unanimously.
c) Invoices for payment:
HMRC PAYE £70.00.
DWG Groundcare. £360.00.
WAVE £50.91.
LALC LCR £17.50
Resolved: That the above expenditure at 15.20.c be approved for payment.
Proposed. Seconded. Carried unanimously.
16.21 Correspondence.
No comments.
16.22 Future Agenda Items.
Phone Box and contents.
Communication – information about the facilities on the village green.
Possible help for the Church.
16.23 Dates for Future Meetings.
a) Tuesday10th November 2020.
b) Tuesday 8th December 2020.
c) Tuesday 9th February 2020.
16.24 Closure of the Meeting.
There being no further business the meeting closed at 2140 hrs. (9.40 pm)
Approval of the minutes.