November 2020 Minutes
TORKSEY PARISH COUNCIL
MINUTES
An Ordinary Meeting of the Parish Council held on
Tuesday 10th November 2020
At 7.30pm
Zoom Technology
17.01 Those Present:
Cllr F. Bridges Chairman.
Cllr S. Scawthon.
Cllr N. Large.
Cllr M. Coult.
Cllr D. Emmott.
Cllr S. Johnson.
Mrs Carman-Mobbs J Candidate for membership of the Parish Council.
Mr Norcott G. Candidate for membership of the Parish Council.
17.02 Apologies for Absence:
None received.
17.03 Declarations of Interest:
None received.
17.04 Proposed Closed Session at Item 23.
Resolved: That a closed session be inserted as item 23.
Proposed. Seconded. Carried unanimously.
17.05 Approval of the Minutes of the Last Meeting:
Resolved: That the Minutes of the last meeting, held on Tuesday 13th October 2020, be approved as a true record.
Proposed. Seconded. Carried unanimously.
17.06 Matters Arising:
None received.
17.07 Co-option of a Councillor.
The Chairman will explain the system for choosing a new member when there are two candidates for the same position.
17.08 Installation of Dog Bins along the A156. The Elms to the Village.
The site was surveyed, but unfortunately was deemed too dangerous for the operatives having to stop on a busy road, leave the vehicle on the traffic side of the vehicle, empty the bin, and return to the cab. It was pointed out that there were already bins at both ends of this stretch of road.
17.09 Proposed Meeting with Trent Valley Surgery Patient Participation Group.
Please see attached report from Cllr Bridges.
The Practice will also provide a copy of the Minutes, which have been summarized for the practice Facebook page.
17.10 Shredding of the Council’s Archived Paperwork held in The Kinvena File Store.
Four sacks of documents have been prepared for collection by Lincs Archiving Solutions.
Resolved: That the Clerk continue to dispose of unwanted archived paperwork, which is stored in his home.
Proposed. Seconded. Carried unanimously.
17.11 Parish Survey Concerning the Development of the Hume Arms Site.
The survey will be delivered to every household in the Parish by Councillors Bridges, Coult, Emmott, Johnson, Scawthon, Large and Mrs Carman-Mobbs. The completed copies will be collected seven days after delivery.
All returns will be scanned to provide a permanent record.
18.12 Cemetery. Increase in the Cost of Ground Maintenance.
- The quotation for the 2021-2022 season is approximately one hundred pounds more than the present cost.
Resolved: That the quotation for the 2021-2022 season be approved.
Proposed. Seconded. Carried unanimously.
- The Quotation for the 2022-2023 Season is substantially greater than for 2021-2022.
Resolved: That Council go to tender for the 2022-2023 Season.
Proposed. Seconded. Carried unanimously.
- Purchase of the Cemetery Extension.
The Parish Clerk has been in talks with Council’s solicitors. The present problem concerning the loss of deeds for the land shows no sign of improving. The Clerk has recommended that the Solicitor’s file be suspended until further notice. This was accepted by Councillors.
The Clerk will explore, with the owner of the land, the possibility of lodging a complaint against HSR Law concerning the lack of progress with what should be a straightforward process.
18.13 St Peter’s Church. Request for Help from the Parish Council.
St Peter’s Church is in decline at the present time. Contact is to be made with the Parish on the future of the Church and the Parochial Church Council has asked if the Parish Council could help with delivery of letters throughout the Parish, and maybe assist with a small grant to defray initial costs.
The Parish Council is sympathetic and will help in any way it can.
18.14 Village Green.
- Goal Posts on the Village Green: The goal posts will not be fixed but will be able to be moved to different sites on the Village Green. The Parish Council will not be able to control this movement. Council’s insurers will be contacted for information concerning the implications for Council’s Public Liability Insurance, and advice concerning the scope of any risk assessment which may be needed.
- Grass Cutting: Results of Mediation by WLDC. The Parish Council is waiting for a decision to be made concerning the funding of future grounds maintenance, in line with the TP1 Agreement with Kinvena Homes Ltd.
- New Litter Bins for the Play Area:
Resolved: That a new litter bin will be sited on the East / South corner of the Play Area, as agreed with West Lindsey District Council.
Proposed. Seconded. Carried unanimously.
The full bags of rubbish will be placed next to the dog bin at the surgery entrance gate.
- Monthly Inspections of the Village Green: A recent inspection noticed the lack of a “Use at Your Own Risk” sign at each entrance to the Village Green.
Resolved: That the second quotation for signs only, which will be fixed to the gate at the Surgery entrance, and the rails at the Station Road entrance.
Proposed. Seconded. Carried unanimously.
- Planting of an Orchard at the Eastern End of the Village Green: Council would like to site the Orchard at the far eastern end of the field which sits along the northern boundary of the Village Green. The Clerk will contact Paula Wraith, the owner of the field, to see if she would be willing to sell a strip of land at the far eastern end of the field.
- Croquet Club. Siting of topsoil next to the storage container. The soil will be used to maintain the surface of the Lawns.
Council approved the site, and the clerk will write to the Chairman of the Croquet Club.
18.15 Highways Issues. Surface of Sand Lane.
The state of the road has been noted by Highways.
18.16 New Bus Shelter.
The base for the new shelter has now been installed by Highways. The Clerk will contact the supplier of the shelter for a possible installation date. Council plans to hold an opening ceremony once the shelter has been installed.
19.17 Traffic Calming.
- Speed Reduction Torksey Lock / Torksey: Cllr Scawthon has contacted Cllr Jupp from Fenton Parish Council. To Date, no meeting has been arranged.
- Community Speed Watch: Activities have been suspended once again due to the new ‘lockdown’.
19.18 Health and Safety.
- Willow Tree near the Pond: Fenton Tree Surgery is dealing with the paperwork and applying for permission to take the tree down and replace with another Willow Tree.
- Cemetery. A large tree on the south boundary will be inspected and a report submitted to Council.
19.19 The Parish.
- Content: As per previous Minutes.
- Distribution: As usual.
Mrs Carman-Mobbs will deliver Church Lane and Abbey Park
Mrs Carman-Mobbs will also speak to her husband about using his company photocopier to produce the December Parish.
19.20 Facebook.
Articles from the Parish and other information as and when received from various other sources.
19.21 Finance.
- Financial Statement.
Resolved: That the Financial Statement for October be approved as a true record.
Proposed. Seconded. Carried unanimously.
- Clerk’s Salary and Expenses: £286.85
Resolved: That the Clerk’s Salary and Expenses be approved for payment.
Proposed. Seconded. Carried unanimously.
- Invoices for Payment:
HMRC PAYE £70.20
DWG Groundcare. £360.00
WAVE £60.79.
Tivoli £1420.80
MH Goals. £442.80
Resolved: That the above invoices at 19.21c be approved for payment.
Proposed. Seconded. Carried unanimously.
- Precept requirement 2021-2022. Estimate.
Resolved: That the estimated requirement for 2021-2022 be £14,500.00.
Proposed. Seconded. Carried unanimously.
19.22 Correspondence.
No comments.
19.23 Future Agenda Items.
None received.
19.24 Dated for Future Meetings.
Tuesday 8th December 2020.
Tuesday 9th February 2020.
19.25 Closure of the Meeting.
There being no further business, the meeting was closed at 21.30 hrs (9.30 am).
Approval of the Minutes.